YOUR GUIDE TO PRESENTING PROJECT REPORTS
 

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Highlights

   
  Prime time Project reports
   
  Earned Value reporting
   
  Presenting Budget Status
   
  Baseline and Current Status Reports
   
  More Data on a Single Page
   
  At-a-Glance Stoplight Reports
   
  Project Road Maps
   
  Summary with Drill-Down
   
  Using Consistent Symbology
   
  Reporting Accuracy: From Database to Project Report
   
  Highlighting Major Milestones
   
  Presentation Time!... Now What
   
  Go/No-Go Reporting
   
The need for clear, concise project reports
 

The project manager deals in volume, details, numbers; the presentation audience wants brevity, a summation, a picture.

How can you translate your project details into a brief summary which clearly conveys the status of the project?

This guide offers methods for how to create clear, concise

 

project reports along with a few tips on what to report when you don’t know whereto start.

 

Inside, you’ll learn more about these areas:

  • The ready-for-prime-time project status report

  • What to report when you don’t know where to start

  • Budget status presentations

 
  • Getting the most information on a single-page report

  • Viewer-friendly earned value reports

  • Summary reports with drill-down

  • Baseline and current schedule reports

  • Highlighting major milestones in summary reports

     And much more.


 
What to include in a project status report

 

 
 

You are told to create a status report, but are not told what to report. So where do you begin?

Start by asking yourself, “What does my audience need to know about the project and how can I show them?”

 

 

Typically, the answer will be a single-page report which contains a summary view of the project, major phases and deliverables, as well as:

  • Planned and current dates

  • Status of each phase

  • Planned and current costs

  • Forecasted finish dates

  • Forecasted costs

  • Earned value

  • Major milestones

  • Major completion dates

  • Delivery dates

While your content may vary, it’s important to present clear and concise data.

   

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