Add a schedule to PowerPoint, Word, Excel and more
Add schedules to PowerPoint
Milestones Professional and
Milestones Simplicity include a "Copy All Pages to
PowerPoint" feature. This makes it very easy to create
PowerPoint presentations from your Milestones schedules,
even if the schedule has several pages. When you
choose this option, Milestones will:
Create slides for each
page of your Milestones schedule
Paste a picture of each
page of your schedule into the new slides
Add schedules to Word and other Windows documents
Adding schedules to your
Windows documents couldn't be easier. Follow these simple
instructions to insert your Milestones schedule into your Word,
Excel, or other Windows document. (even Excel!)
In Milestones Professional, choose the
Connections tab, in the
Clipboard section choose Copy Metafile to Clipboard...and
In Word (or other application), choose Edit | Paste.
If you have more than one Milestones
page, repeat for each page. This repetition is necessary because
you are "taking a picture" of each page of the schedule.
Upon pasting, the schedule size will
match the Page Layout settings in Milestones. Therefore, if the
schedule is larger than the Word document, then the schedule will
overflow off of the page. You can click-and-drag the edges and
corners to resize the schedule so that it fits on the page.
If you right-click while in Word and
choose Paste, then the schedule's size will conform to fit in the
For schedules that have numerous pages,
creating a PDF or using the
Internet Publishing feature, in order to
quickly generate pictures of each Milestones page.
Embed a Milestones schedule into a Word document
Once you have embedded your schedule
into Word, you'll be able to make changes to the embedded
Milestones schedule from within Word, without affecting the source
In Milestones choose the Connections tab, in
the Clipboard section choose Copy Schedule to Clipboard
and click OK.
In Word, choose Edit | Paste Special, and the
following dialog box will appear:
Choose to "Paste As" a Milestones Professional
Schedule Object, then click OK.
Note: If you use this method of copy/paste in
Excel, you will have an additional option to paste as Text.
This will give you a text-only spreadsheet of task information in
Result: When you double-click on
the embedded schedule, you will be able to edit the schedule while
still in Word. This is called "In-Place Activation."
In order to make sure in-place activation will work, you must
first turn off the Sidebar in Milestones, then choose the Tools
tab, in the Program Options section choose File/Automation
and check on Allow In-Place Activation.
Any changes made to a Milestones Professional schedule embedded
in a Word document will not change the original file. If you
want to have the change occur in both the Word document and
Milestones Professional file, you need to
Embed a schedule using drag and drop when using the
traditional menus toolbar. (Alt+Shift +Y)
Another way of embedding a
Milestones Professional schedule into a Word document is to use
the "OLE Drag-and-Drop" tool on the Milestones Professional
Size the windows of both Milestones Professional and Word so you can
see each program window on your screen.
Open the schedule you want to embed in your other document.
Click once on the OLE Drag-and-Drop icon on the Milestones toolbar.
Move the mouse over to the Word document.
Click once within the Word document and the current schedule will be
placed into the document as an OLE Milestones Professional Schedule
Link a Milestones
schedule into a Word document
The linking method
differs from the embedding method. Instead of embedding the entire
schedule, the Microsoft Word document contains a link to the
schedule’s filename and location. If the schedule file (.ML8) is
changed, it will be reflected in the linked schedule.
Remember, however, that if you move a document containing
links to other objects from your computer to another computer,
you will need to re-link any linked documents. Embedding is a
better choice if you want to keep your document portable.
In Milestones Professional, the Connections tab, in
Clipboard section choose Copy Schedule to Clipboard (OLE)
and click OK.
In Word, choose Edit |
Paste Special, and the following dialog box appears:
In the Paste Special
dialog box, click Paste Link. (If this option is not
available, it is probably because the schedule was not saved prior
to being copied to the clipboard.)
Milestones Professional Schedule Object, then click OK.
Close the Milestones schedule.
When you double-click on the linked schedule, the schedule will open
in Milestones Professional (or, if allowed, in-place activation will
begin). Any changes made to the Milestones schedule will affect
both the linked schedule in the Word document, and the original
Should you Paste, Embed, or Link?
Pasting a picture of the schedule:
This method copies a picture of the schedule only.
For presentation documents.
Share schedule with someone who does not have Milestones.
Neither need nor want the recipient to make changes.
Embedding the schedule:
Use embedding when you want to include the
schedule in another document. The entire schedule, including the
schedule’s data is embedded. When you double-click on the
embedded schedule, the schedule will open in Milestones
Professional. Changes in the schedule will not appear in the
Need to "pack-up" the schedule (embed it in Word), take it
to a meeting, and open it from within the Word document. Does
require that Milestones is installed on that computer.
E-mail a Word document containing the schedule and other
information. The recipient needs to open the schedule and
make adjustments. Does require that Milestones is installed on
Linking the schedule:
Use linking if you want to automatically update
the linked schedule in the destination document when the schedule
is updated. Linking is the best approach if you need to maintain
the schedule separately from the document you are including it in.
Remember, however, that if you move a document containing links to
other objects from your computer to another computer, you will
need to re-link any linked documents. Embedding is a better choice
if you want to keep your document portable.
Schedule placed in a document that needs to be updated
Document with linked schedule does not need to be removed
from current location. If it does move, the link will be