Usually one Milestones Professional schedule is
updated with the dates from a single Microsoft Project schedule.
However, you may want to create a presentation schedule which contains dates
from several projects you are tracking with Microsoft Project. Of
course, you would like to update the presentation schedule when the
dates on the Microsoft Project schedules change. Is this possible?
A feature in Milestones Professional makes it
easy to create a list of Microsoft Project schedules which will refresh
a single Milestones Professional schedule. Once the list is
created it is saved with the Milestones Professional schedule you will
be able to do a single refresh and update the presentation schedule from
ALL of the Microsoft Project schedules.
When updating from multiple Microsoft
Project schedules, you will need some form of unique ID.
Since the standard "UniqueID" field will not work (duplicated
across projects), a text field or WBS field is recommended.
If you are using a Text field, you will need to create a Unique
ID system for the Text fields.
For example, if you are using Text12 as your unique ID field,
you need to make sure Text12 is an unused field in all of your
Microsoft Project schedules. Once you identify a Unique ID
field, you should fill it for the tasks which you will represent
on your Milestones schedule. You only need to enter something
for the tasks you plan to show on the presentation schedule.
It is recommended that you come up with a "system" for the tags
you add to your Microsoft Project schedule. An easy
way to autofill a Project schedule is to use a function which
concatenates the name of the project (or a short name) with the
For example, the Text1 field on this schedule was created using
the following simple formula:
When you tag your Milestones schedule
and want to reference the task with UniqueID 5 in File1, you
would tag the symbol with File1-5,start (if you want to
refresh with the start date)
Here is a typical Milestones presentation
schedule. For additional information on manually tagging a
presentation chart, see:
Check Master Schedule List is for
Microsoft Project Refresh Only.
Choose Add Schedule (or Add Project
Server Schedule) once for each Microsoft Project schedule
which refreshes this Milestones Professional schedule.
Click OK when finished.
Save the Milestones Professional schedule.
Refresh the Presentation schedule from Multiple Microsoft
On the File tab, choose
Refresh from MPP/MPD File... under the icon Refresh
Previously Imported Project
Since the file list is saved with the
file, you won't be prompted to select the file with
which to refresh. Instead the Milestones Project
Refresh options dialog box is displayed. Be sure to
select the field (Text 1...Text 30) with which you will
be refreshing this schedule.
Make any other selections and press the